Nonprofit Record Tips

Basic Recordkeeping Tips for Nonprofit Organizations

We understand that many of the staffs of nonprofit organizations in Wyoming do not have the time necessary to learn the ins and outs of the preferred methods of storing, handling, and keeping their records. With that in mind, we would like to offer a few tips to get you headed in the right direction. We have included some links to additional detailed information if you would like to learn more.


Every organization has records that it should keep to document its history. Meeting minutes, photographs taken at events, and articles in newspapers and magazines just to name a few. There are certain things you can do to help prolong the life of your records. We have listed some here.

To learn more about preservation:
Northeast Document Conservation Center Preservation Leaflets
Library of Congress



Records management simply means deciding what to keep and how long to keep it. No organization has the space to keep everything and here are some guidelines to help make the decision about what to keep and not to keep easier.

Keep these:

Consider discarding these:

To learn more about records management:



This is between you and the IRS, but here is a link you may find useful in preparing your Form 990. Tax information for Charities & Other Non-Profits


Feel free to contact us if you would like more information. If we do not know the answer, we probably know someone who does. We would be happy to hear from you.

Wyoming State Archives
Barrett Building
2301 Central Avenue
Cheyenne, WY 82002

Phone: (307) 777-7826
E-mail