Wyoming
State Archives

The following Electronic Records Guidelines are provided to assist Wyoming state agencies and political subdivisions in the management of their electronic information. The Wyoming Public Records Act - WPRA (Wyoming Statutes 16-4-201 through 16-4-205) defines public records as those "...that have been made...or received...in connection with the transaction of public business, except those privileged or confidential by law." The WPRA requires: "All public records shall be open for inspection by any person at reasonable times, except as provided in this act or as otherwise provided by law, but the official custodian of any public records may make rules and regulations with reference to the inspection of the records as is reasonably necessary for the protection of the records and the prevention of unnecessary interference with the regular discharge of the duties of the custodian or his office." The WPRA applies equally to both traditional forms of records and to those records which are created and managed electronically. These guidelines are continually being updated and added to as the best practices for the management of electronic records evolves. If you have recommendations for how these guidelines can be improved please contact the Electronic Records Unit or call 307-777-7826.

• Introduction
• Electronic Records Management Strategy
• E-mail Management
• Storage Facilities and Procedures For Political Subdivisions
• Sample Plan for Managing Electronic Information/Records
• File Formats
• File Naming
• Glossary

If you have questions concerning the above Electronic Records Guidlines, about record retention schedules, or to obtain a digital copy of the retention schedules effecting your office please contact:

Wyoming State Archives
Barrett Building
2301 Central Avenue
Cheyenne, WY 82002
(307) 777-7826
FAX: (307) 777-7044
E-Mail

Many of the preceding guidelines were adapted from the Electronic Records Management Guidelines originally created by the State Archives Department, Minnesota Historical Society.